Why Document Management Systems May Not Be good for Knowledge Sharing

Most knowledge-intensive organizations have made significant investments in "knowledge management" initiatives that are intended to facilitate the capture and transfer of company expertise, as a way to spur learning and innovation. Knowledge management is a much more holistic process that includes a range of strategies and practices to identify, create, represent, distribute, and enable adoption of insights and experiences.


Although many talk about the Knowledge Management (KM) systems and tools in place in their organizations, there is a feeling of uncertainty when it comes to articulating if the initiative is effective or paying off to the purpose that was initially defined.


Document management System


The choice of knowledge resources that is developed is usually limited to the people involved, as many organizations concentrate on identifying, generating and distributing insights and experiences of particular people and practices in the organization. Most document management or KM initiatives do not focus much on the adoption side .And when there is focus, it is usually handled by untenable means. Although KM strategies take account of a large variety of knowledge sharing tools, most of these strategies are usually tantamount with document management systems or (DMS). Being just one instrument for KM, DMS lacks the capability of coping up with the agility with which the information is created, refined and used.


Collaboration Platform Is The Answer!


A collaboration platform supports an extensive variety of KM strategies that includes storytelling and experience sharing, communities of practice, knowledge forums, expert voices, pre and post analysis, and of course document repositories as well. Collaboration platforms are extremely open as they encourage people to communicate and share in the organization. With collaboration platforms everyone in the organization is encouraged to contribute and add value within a given context, in a meaningful and responsible manner. Such a platform does not really cause a surge of unendorsed, unrestrained information, but lets the organization understand which knowledge sources are popular. It is also a way for the organizations to know about the effective and most talked about sources, thereby facilitating them to concentrate on the most suitable strategies. Collaboration platforms transfers the responsibility of knowledge sharing to every user who need to endeavor to provide the best, most pertinent and correct information to their fellow colleagues.


Social software has become a part of every business that allows not just group collaboration but also provide remarkable prospects for businesses to retain and reuse knowledge that’s constantly churned in their workplaces.

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Language Translation Imperative for Steady Global Connections

Delays and errors are known to be the biggest causes for adverse business results. Customers seek prompt information and resolutions. The business that can provide information instantaneously and accurately receives encouraging reciprocation from the customers. The self service model is an ideal solution for the time starved businesses. The purpose of a self service model is to provide the controls to the customer for procuring any kind of information without any professional assistance and reducing costs. A complex self service model which does not address the customers’ grievances satisfactorily will be an expensive effort.

Self service extends assistance to global customers for purchasing products online, comparing prices, posting suggestions and comments, seeking assistance and developing a credible relationship. When a business expands its operations on foreign shores, it has to be fully prepared and suitably equipped to handle all the challenges. One of the major challenges in a global business operation is language. A business cannot flourish if it cannot connect with the locals and understand their needs. The business has to make amendments according to the local taste.

Communication becomes a major obstacle in connecting with global customers. When customers face issues understanding the content provided in a foreign language, their reactions will be equally cold and unresponsive. Thus every business requires an efficient translation management system that provides global support for conversion of the original content into the desired local language. Language translation is not an easy task. The original content has to be translated in the same context without any changes or errors. Accuracy needs to be maintained to convey the message correctly to the customers. There should be no scope for misunderstandings or else the liabilities can be heavy.

With the help of translation management, manual tasks are automated and services are delivered quickly, and this helps in reducing costs. The processes deployed are centralized and structured - that enhances visibility and provides better control of the costs and the content. The processes are devoid of any errors. It leverages integration amongst the various departments, connected systems and vendors for improved efficiency levels.

When businesses decide to employ translation management solutions they need to ensure that the solutions are equipped with translation memory capabilities too. With the help of the translation memory features, the translated content is stored in a multilingual database, thus eliminating the need for repeated translations leaving just a minor amount for manual translations. These tools can handle various different formats with negligible requirements for layout editing at the final stage of translation. Language translation is the safest bet if businesses want to progress in the global market.

Know more on - translation software

 

Professional Pricing Consultants for Office Supply Dealers

Office supplies are items that are used daily and a good stock has to be maintained to ensure that there is no dearth of items. These supplies are bought in bulk and stored for replenishing the inventories when required. An organized system of tracking the products and the price lists is extremely essential to ensure that time is not wasted in trying to locate the relevant information and delivering services satisfactorily and on time. The process of documenting the products and price lists is a time-consuming process and the chances of errors and inaccuracies are high when the task is conducted manually.


Every office needs supplies and it is advisable to invest in a program that deploys automated, compatible and integrated processes. The program provides common and easy formats to help organize the information regarding the products and the prices procured from multiple office supply dealers with reliable updates. It deploys intelligent analytics process to determine the competitive rates prevalent in the market and frees the dealers from the worry of speculation and unnecessary wastage. The program provides cross-referencing facilities to match the items in the chain stores accurately. The cross-referencing also helps in find alternative items quickly in case of any emergencies.


The program deploys simple processes for researching items and also helps in producing the best price deals that satisfy customers. The online database ensures that the chain store information is available 24x7 which facilitates the sales personnel to access information even when the system is down. The Trade Services program for office supply dealers is a highly flexible tool that increases efficiency with accurate information on wholesale pricing, buying group net pricing, product descriptions, measurement units, flyers and contracts. It provides access to a complete electronic catalog of the items that are sold.


An industrial supply distributor faces the same dilemma when comparing price lists and searching for relevant products. Due to lack of a streamlined process visibility is low and service is not delivered on time. There are high risks of inaccurate and obsolete product information that will have a negative impact on customer service. Trade Services also provides a program that helps industrial supply distributors with flexible pricing services by automatically populating the distributors’ systems with accurate pricing information for 1 million industrial products from multiple manufacturers. The systems are updated regularly thus reducing costs and errors. The program enables the web store customers to locate the products quickly thus enhancing the revenues of the distributors.

Innovative Storage Servers for Both your Office and Home

If you thought that the storage server is only for official use, then there is more that you need to know. The device can be easily used for our home computers as well. It is extremely useful for any kind of work group where the user count is more than one and the data needs to be evenly disseminated amongst the members. With the help of such servers, the cost of maintaining or retrieving information becomes increasingly easy and simple. This is done through a centralized server. All critical information can be shared amidst the network that leads to freeing up space from the computer.

 

Along with all this, an efficient storage server has the capacity to house various hard drives that are generally used to store various information. Few years back, to be able to source out a one-terabyte storage server was uncommon. Today, however the same is used in homes and office networking alike.

 

Eminent service providers in storage servers have come up with various cost-efficient options that offer high performance and consistency, and are energy efficient. These advanced storage servers can work for any enterprise of various sizes. The techniques and the methodologies used help in constituting the operating system and the software at optimal levels. They also provide any function that an enterprise might need when there are new custom servers. After your order, the sooner the servers reach the desired location, there are concerned professionals who reach the place and rack, cable and install the same.

 

Leading, OEM manufacturers today provide storage server solutions, offering their users a comprehensive customization, fast turnaround and matchless reliability at a competitive range. Every product is designed and created with the help of high-end technologies that enables them to adapt fast to any altering situation. Few other features would include the following:-

  • Multi-core high-performance technology

  • Energy-efficient architecture

  • Storage servers are well suited for Cloud Computing, Clustering and Virtualization

     

The modern day storage servers have high availability, that enables the users to configure the redundant devices as servers with any operating system of the users choice, for instance Microsoft, Windows and Linux for free storage maintenance.

Click here for more on oem appliance & datacenter solutions

Services and Benefits of Order Fulfillment Solutions

Simply put, order fulfillment means a comprehensive procedure from the sales enquiry stage to the product delivery stage. There are times when the order fulfillment process is referd to a “narrow act” of logistics function or distribution. However, in the broad sense of the term it means the manner in which firms respond to customer orders.

Generally, the order fulfillment process includes the following possible steps :-

  • Product Inquiry

  • Sales Quote

  • Order Configuration

  • Order Booking

  • Order Acknowledgment / Confirmation

  • Invoicing / Billing

  • Order Sourcing / Planning

  • Order Changes

  • Order Processing

  • Shipment

  • Delivery

  • Settlement

  • Returns Management

Today, there are eminent service providers of order fulfillment solutions that also offer efficient supply chain management solutions and help an enterprise to reduce the risks and improve their elasticity. Furthermore, they offer the following set of advantages as well:-

  • The service providers are committed to offer the best in the industry solutions.

  • There is team that effectively focuses on client/customer support.

  • The customer department offers improves long-tern product assistance, timely revertals and other quick solutions to resolve any customer issue.

  • There are online open view tools that lead to immediate access to crucial information 24 x 7. This enhances the process of making crucial decisions fast and is based on exact data.

  • The service providers are committed to offer healthy and secure work place for the employees and maintain a quality environment.

The innovative order fulfillment services are also capable of handling one configuration to one user and a low-volume-high mix through high-volume-low-mix orders. Other services that are offered are listed below-

  • Users are able to order for a configured product via safe link to a global tech page and remain updated on every stage of the process with real-time data. This helps in minimizing the program management time and helps in fast decision-making.

  • There is a wide range of test experiences and skilled workforce that helps the service providers attain the advanced levels of test and debug on a wide scale of products.

  • There are value added distribution services that assure that assures the clients that they are only shipping the updated products in the required quantities. It also ensures that there are no products stocking with a restricted shelf life.

  • The client products are configured from the electro-mechanical assembly to the custom labeling.

  • An efficient quality control management staff that assures that enterprises are delivering the best quality product to their customers administers all the processes.

These apart, advanced order fulfillment solutions also leads to lower overhead and inventory, and a greater responsive supply chain design. Service providers of such solutions also deal in rack and stack services.

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Invest In the Apt Phishing Awareness & Protection Solution

Whilst browsing, checking mails or drafting official mails you must have come across websites that ask for your personal information. As you provide all the details, the engine leads you to cryptic websites that result in online fraud. Furthermore, there are mails that declare you the winner of lotteries and contest, with a high price amount. They too ask personal details and trick you. These are mails and online activities from which you must stay wary off, as these are the phishing attacks.

 

The modern day phishing attacks focus on employees that would give into such fraudulent mails and online activities without being skeptical. These attacks are done in order to source out crucial and private information of a user that would help a third party intruder to hack the user’s account and lead to other complicacies. Standard phishing awareness programs and other software only offer a limited protection against these malicious attacks. However, there are brands that go beyond these limited strategies and address the risks faced by employees and individuals. These programs help in protecting an employee and the concerned organization against phishing attacks by setting up prioritized action to lessen the probable threats.


Simply put, phishing is a result of social engineering and is a criminal strategy that deploys technical deception to steal your personal data, financial data and other identity details. These hoax e-mails lead to counterfeit websites result in corrupting the computing device.


Advanced Anti-Phishing Solutions


The new age anti phishing solutions offered by eminent service providers offers  statistic s on the user behavior, evaluates security awareness amidst the employees and recognizes the possible data leakage, analyzes Data Loss Prevention. They also examine the incident response program. Post this test a customized e-mail is sent to each employee, informing him/her about their responses and also their apt action. Furthermore, an e-learning module helps in educating the employees about the security awareness. Other benefits of these solutions are as follows:-


1. Helps enterprises in estimating the probable threats associated with phishing

2. Offers flexible reporting capacities and incorporate them back into the enterprises’ main performance-indicator framework

3. Offers a “road map" solution highlighting on phishing awareness and training within the organization

4. Recognizes weakness within people, process and technology links

5. Helps in prioritizing remediation attempts via effective benchmarking and maturity evaluation

6. Maximizes employee awareness and knowledge to help guard sensitive information

Hence, we see innovative phishing protection can diagnose risks for certain segments and the overall business.  

Desktop Virtualization Software: Creating Cost Effective Workspaces

The tech savvy business houses and their corporate sector counterparts in their quest for better management practices of their wide enterprises have placed a new set of challenges for the IT industry. They now look forward to a desktop management system with excellent user experience, customized workspace, virtualized user applications with ability to network all workspaces in the enterprise through a single thread. In other words, organizations are ready for a radical simplification of desktop provisioning.


The escalation in the desktop management costs has led to enterprises opting for virtualization solutions. These solutions comprise of either server hosted and client hosted virtual desktops.  But with the deployment time, huge infrastructure requirements and large turnaround time of the workspace lifecycle, the organizations tend to look for a unique desktop virtualization approach, which would provide virtual desktop solutions to combat a wide range of challenges in a simple and cost-effective way. The two main challenges faced by the teams developing the desktop virtualization software are achieving the highest virtual to-physical ratio and the providing a best remote access experience.


The technological innovations have paved way for the design and development desktop virtualization software platform with a centralized and unified management system enabling secure desktop usage irrespective of the location and device. Being fast to deploy, this software is independent of the operating systems and also reduces the operational costs while improving efficiency to meet the ever-changing organizational needs. Through a reliable and scalable solution, this software enables the service providers to streamline the work lifecycle of the virtual workspaces.


Organizations opting for desktop virtualization are benefited in a number of ways:

  • High virtual-to-physical system ratio

  • Rapidly deployable

  • Streamlined deployment and maintenance of virtual desktops

  • Low hardware requirements for remote access clients

  • Better security compliance

  • Quick desktop recovery


Besides these above benefits, the desktop virtualization software is easy on operation,  has a high level of user satisfaction, increases business agility and through a secure virtual workspace improves business continuity.


Also read on - Secure virtual workspace, Mobile workforce solutions

A Befitting Response to End All Phishing Activities

The development of various kinds of online security risks merely for some entertainment and fun has transcended the harmless borders to vicious territories meant for intentional damage and large scale losses. Every business is aware of these online threats but is at a loss to stop these malicious elements from slyly entering their IT systems and causing the applications to malfunction. Phishing is a common IT security threat that is spreading severe malignancy.


Phishing activities are mostly sent in the form of emails from a legitimate source like a bank or financial institution requesting for the user’s personal and financial details. Many have fallen into this trap, and furnishing their confidential details have resulted in detrimental effects. Repairing the damage and reconstructing the processes is a time-consuming and expensive process for businesses. It has also been found that the employees of an organization become easy victims of phishing due to lack of awareness and insufficient training on the subject.


There is a need for enforcement of highly regulated and authoritative phishing protection policies to help identify, assess and manage all phishing risks effectively for restricting their advancing steps. Every business needs to employ competent anti phishing software that provides effective, flexible and customized solutions, and helps in creating awareness amongst the staff through reliable and constructive phishing awareness training programs.


Employing an automated anti phishing software ensures a streamlined risk management process where all security related issues are considered and addressed effectively and efficiently. The software is a powerful weapon that studies the behavior of the employees and measures them to assess the level of awareness existing in the organization, thus giving the business an opportunity to identify the weak areas and implement remediation measures promptly. The software sends the responses of the users through personalized emails advising them on better practices to avert any possibility of security attacks.


Businesses have experienced bitter and painful effects due to phishing attacks. As the need for providing security to the organization’s confidential data is becoming more prominent the number of sophisticated attacks is also increasing. Thus every business must employ anti phishing protection strategies with intelligent and instinctive capabilities that can empower the businesses with strategic solutions and prepare them to revolt and retaliate against any attacks with an equivalent force.


A lot of time and resources is invested in building a business. The years of labor can be easily washed away if appropriate security measures are not implemented. The reliable and eminent anti phishing software helps businesses retain its identity with immaculate sustenance prowess.

Demo/Loaner Program for Increased Visibility, Accessibility and Utilization of the Product

Today’s customers are smart and intelligent. They do not take any product at face value. Most customers consider purchasing of any product as an investment and therefore they buy products only after careful thinking so that the product or products that they are investing in do not turn out to be a dumb investment later on. Customers want maximized returns from their investment in the form of outstanding features, or accessories or performance. And these can never be gauged with one look at the product. Customers want the products that they are purchasing to be of highest quality but are not ready to make the decision based on assumptions. They want to be 100% sure about the product quality, its specifications, its performance and also its conformance with their necessities and expectations.

This has put companies and organizations on the edge since such an attitude on the part of the customers is detrimental to their business. They devised new ways to convince customers. Hence product demonstrations at tradeshows became a common sight. Though it ensured maximum visibility to the products, this alone wasn’t enough to induce customers to purchase the products. Hence, demo/loaner programs were launched as statistics proved that people would rather opt to try something that is free rather than buy a product without using it or fully understanding its benefits. The evaluation system helped potential customers to test the features of the product themselves and generate their own assessments. Thus it helped them to gauge the quality of the product and its performance before making the purchase. However, the added risks of demo/loaner programs are loss of demo equipment, monitoring problems, delayed returns management and so on. Hence companies and enterprises require excellent service providers who with its expertise and advanced technology can custom build a program suiting their needs. The following are some of the advantages of depending on excellent demo loner /loaner program service providers:

  • Reduces the loss of demo equipment - up to 80% lower than current rates- with advanced tracking solutions.

  • Reduces monitoring time and costs with real time reporting via the web.

  • Leverages the advantage of product excellence, device demonstration, and customer intimacy.

  • Increases the visibility, accessibility, and utilization of product.

  • Saves organization the cost of time, money, and effort in setting up a complete supply chain management solution.

Know more on :- Order fulfillment & Systems Integration

Non-Specific Low Back Pain –Causes and Treatment

Back pain is a common ailment that affects majority of the population. Though causes of back pain differ from people to people, back pain is something that people have experienced at some point in their lives. Of the different kinds of back pain such as neck pain, upper back pain, lower back pain, tailbone pain and so on, lower back pain is the one that 80% of the people experience the most. Still no proper back care precautions are taken to prevent low back pain.

An understanding of the human backbone or the vertebral column is necessary to discern the exact cause of lower back pain. The backbone is actually a bony canal consisting of more than 30 bones called vertebrae that surround and protect the spinal cord.  Muscles, tendons and ligaments hold the vertebrae together. Through the spaces in the vertebrae, innumerable nerves enter and exit the spinal cord.  The intervertebral disks that exist between the vertebrae act as shock absorbers and thereby prevent the vertebrae from hitting one another when people walk, run, jump, twist, bend or extend. Since it is the lower back that carries most of the weight of the body, any false move creates a lot of stress in the lower back resulting in pain.

Types of Lower Back Pain 

Lower back pain can be classified into non-specific low back pain, nerve root pain or Sciatica, Cauda Equina syndrome, Osteoarthritis, Ankylosing spondylitis, Rheumatoid arthritis and so on. Of these the most common type of low back pain is Non-specific low back pain.

Non-specific Low Back Pain 

Non-specific low back pain is what that affects majority of the people. This kind of back pain is referred to as non-specific because it is difficult to diagnose the exact cause and location of the pain. However, causes of non-specific low back pain would never be a serious problem or disease of the back or spine. Sprain and strain are found to be the common causes of non-specific low back pain.

Sprain is the injury on the ligament caused by the stretching of the ligament beyond its capacity causing the ligament to tear. Whereas strain is the injury on the muscles or tendons caused by the overstretching of the same resulting in muscular-fiber tears.

Sprain and strain occur due to many reasons such as over lifting, excessive body weight, poor posture, poor sleeping posture and so on.

There is no specific treatment for this type of back pain. Those who suffer from low back pain are advised to keep active, and do normal activities as much as possible. However, the best way to get relief from low back pain is to get some rest by using back pain relief products. These systems provide a firm structure for safe, gradual conditioning of the spine and relief from lower back pain thereby making you feel better day after day.

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·         back pain relief product